Here are a few of the questions we've received over time. Please add new questions to this list.
All spending is done through reimbursements. You spend it and we reimburse it. This includes both for holding events as well as making individual purchases.
No. You must ask the e-board before you attempt to make a purchase. We must evaluate if it can benefit the entire computer science graduate student body. If you don't ask us first, then we will not reimburse you.
Maybe. Our primary rule is that your spending request must benefit all computer science students. It does not necessarily have to be related to computer science. In fact most of the things we've authorized so far have not been directly related to computer science. But if it does not benefit all computer science students, we will deny the request.
In general, this is what you should do:
All events must follow rules for signup located on the Events page to gaurantee that signups for events are fair. Read the events page before you submit a request to hold an event.
Yes. That is a guarantee. If we approve your purchase, we will put it into the Online Budget *before* you spend it. If the e-board has not put it into the online budget, then you do not have confirmation to buy it. Once we have it in the budget you have 100% permission to submit a reimbursement form for that purchase.
No, we don't. Each grad student pays $40/semester to the University. This fee goes straight to the parent GSO in the Library. From there, everything we spend is done through reimbursements only.
This is determined by the parent GSO in the Library. Compared to other departments, the GSOCS has a LOT of money. The amount of money is determined to be directly proportional to the number of graduate students in our department. The more grad students we have, the more money we have.
The department (Ellen Tilden) has an agreement with us that we buy and re-stock coffee supplies and the department's vendor delivers the actual coffee. If there is missing sugar or milk, then please contact an e-board member so that they can get new supplies out of the Storage Cabinet next to the sink. We do not buy cups. There are waaaaay too expensive. You should buy yourself a mug. The department supplies cups, but if they run out, we will not pressure them to buy more. It's simply not cost-effective.
No. The GSOCS does not provide travel funding. There are good reasons for this:
The GSOCS donated $800 in the 2008/2009 school year to various graduate student groups on campus and we're proud of it. A donation from the GSOCS is an "unconditional" donation, meaning that there are no stipulations that Computer Science students be required to participate in your organization's event. If you would like a donation from Computer Science, this is how you do it:
If you would like to see a list of prior donations we have made, please check out the Voting page.
Yes. The GSOCS makes a distinction between Co-sponsorships and donations. If you are a graduate student group and would like to jointly co-sponsor an event with computer science, then we are happy to do so. We do not consider sponsorships to be donations. Sponsorships require that your student group follow Computer Science rules for Events Organization. These rules cover transportation, funding, and student participation and are strictly enforced. Please visit our Events page for more information.
Would you like to help us set one up? We can't do everything =)
Yes! Absolutely. Just login with your PODS/CS username and get to work!
Yes. We have what we call "pizza hours". They are held every two weeks. They also function as our meetings.
We spend over $70 on EACH meeting for pizza from our budget (hundreds of dollars per semester). It is more than sufficient to create a group atmosphere.